Administration Manager Jobs in Kuwait 

Administration Manager Jobs in Kuwait 

Job Purpose:

The office manager is responsible to overseeing general office operation and ensure the smooth running of the office on a day-to-day basis.

Key Responsibilities include but are not limited to:

• Provide administrative support for the Manager, requiring considerable judgment and discretion, to include handling of information of a highly important and confidential nature.
• Prepare and manage the issuance of various documents (letters, memos, correspondence, agendas, notes and minutes of meetings) as requested by management.
• Oversee office interactions, responding to requests and questions.
• Create presentations and other management-level reports.
• Proactively manage appointment scheduling , coordinate meetings and managing calendars and schedules, including Board of Directors meetings, record and distribute minutes of meetings.
• Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
• Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
• Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages.
• Arrange programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget.
• Transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
• Manage the maintenance and creation of an effective filing system.
• Coordinate reception of high-level guests and visiting delegations.
• Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
• Assemble and analyze information, prepare reports, and agendas.
• Maintain files, keep records, compile reports and process documents in a timely manner.
• Implement established policies and procedures, develop administrative procedures and offer suggestions for process improvements.
• Exhibit behavior consistent with company code of conduct.
• Ensure implementation of QHSE Management System in line with ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018 and ongoing compliance to the standards.
• Perform other duties related to the job as assigned by the Direct Management.

• Bachelor’s degree in Business Administration and or any other equivalent.
• 5 –6 years of proven experience in of office management experience.
• Must exhibit strong time management and organizational skills, and possess the ability to multi-task.
• Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.
• A high level of accuracy ,attention to details and Ability to handle confidential information.
• Must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast paced environment with changing priorities.
• Advanced computer skills and experience with online platforms
• Proficiency Microsoft Office (Word, PowerPoint, Excel), with aptitude to learn new software and systems.
• Problem solving abilities.
• High level of communication and organizational skills ( Proficiency in English and Arabic) verbal and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management
• Desired start date: As soon as possible

– Please consider fulfilling the required conditions and observing them before applying, adhering to deadlines and being serious about work

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