World Health Organization طالبين Administrative Assistant
Administrative Assistant, (OSS)
OBJECTIVES OF THE PROGRAMME
Through its Assets and inventory management team (AIM), ASU provides high-quality, consistent, and responsive administrative services focusing on delivering key services essential for the day-to-day operations, and to develop and sustain WHO as a flexible, learning organization, enabling it to carry out its mandate more efficiently and effectively.
Description Of Duties
1- Supervises the overall operations of the supplies, stationary and stores services, which consist of:
Controlling and monitoring the supplies and stationary stock required by the Regional Office;Ensuring proper receipt of all delivered goods to the stores;Evaluating and proposing modalities for electronic processing, transmission and storage of the information on the work performed by the stores;Establishing and maintaining a system of stock control, including classification and consumption management;
2- Analyses and maintains an overview of methods to ensure that the above services operate efficiently and effectively. Identifies gaps and problems, applies corrective actions and makes recommendations to supervisors to ensure cost-effective operations.
3- Assigns and evaluates work of the store staff in the daily operations to meet work requirements, giving general instructions regarding the operation of the store.
4- Prepares correspondence, special reports, evaluations and justifications concerning store operations and expandable inventory items. Generates, compiles and analyses GSM reports on Regional Office assets for staff and auditors.
5- Manages and monitors the non-expendable property (fixed assets) of the Regional office in the GSM assets Registry. This includes:
Updating and maintaining existing and newly arrived assets in the Asset Registry in accordance with WHO policies and procedures.
b- Overseeing that all new equipment are timely and properly bar-coded and relevant information is uploaded into GSM acceptance module;
World Health Organization طالبين Administrative Assistant
Conduction of physical inventories of Regional Office assets and updating GSM asset Registry accordingly;Overseeing the reception, inventory and movement of Regional office assets within the building and ensuring that appropriate changes are incorporated in the asset registry;Preparing documentation for the Property survey Committee and deleting retired assets from the registry after obtaining necessary approvals.
Responsible for moving and storing furniture in the Regional Office and applying WHO standards to ensure the proper installation of items purchased;Initiates requests through GSM for the procurement of office supplies and equipment for the Regional Office;Conducts a local market survey, identifies local suppliers on competitive basis and maintains/updates a list of local suppliers.
Negotiates the quality and price of office supplies and equipment costing less than $ 2,500 per transaction;Supervises the gardeners, the planting of shrubs and the maintenance, both indoors and outdoors of the planted material;Ensures that meeting rooms are properly furnished and supplied prior to the scheduled meeting, including finalizing all arrangements for the annual Regional Committee Meeting;Responsible for making payments of the OSS Imprest account (petty cash).
World Health Organization طالبين Administrative Assistant
Required Qualifications
Education
Essential: Completion of secondary education supplemented by experience or training in related administrative fields.
Desirable: University degree in business administration, social sciences, or related field is an asset.
Experience
Essential: At least 8 years of progressively relevant experience in administrative related positions.
Desirable: Experience in store and asset management would be an asset, allowing in-depth knowledge of its rules and regulations, procedures and practices. Experience in WHO, UN or another international organization is a definite asset.
Skills
Producing and delivering quality results in pressing situations and conflicting priorities.Customer oriented and able to maintain good working relationships with clients and stakeholdersGood knowledge of WHO procedures and HR practices as applicable to the administrative level an asset.
WHO Competencies
1-Teamwork
2-Respecting and promoting individual and cultural differences
3-Communication
4-Producing results
5-Ensuring the effective use of resources
Enhanced WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Intermediate knowledge of French
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 221,416 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
World Health Organization طالبين Administrative Assistant
Additional Information
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.
WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
For information on WHO’s operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO’s workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
For assessment of your application, please ensure that: 1- Your profile is properly completed and updated; 2- All required details regarding your qualifications, education and training are provided; 3- Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.
Grade
G6
Contractual Arrangement
Fixed-term appointment
Contract duration
24 Months
Job Posting
Apr 22, 2020, 3:24:45 PM
Closing Date
May 7, 2020, 2:29:00 AM
Primary Location
Egypt-Cairo
Organization
EM/BOS Business Operations
Schedule
Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
مستوى الأقدميةمستوى متوسط الأقدمية
نوع الوظيفةدوام كامل
المهام الوظيفيةالإدارة
المجالاتإدارة المنظمات غير الربحيةالخدمات الماليةالمستشفى والرعاية الصحية
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